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FOI release

FOI – 000010 Details on contract covering reprographics & print arrangements

Published on 18 January 2022

Date received 13 Jan 2022 – Date responded 18 Jan 2022

Request

I would be grateful if you would provide details of your current contract covering reprographics/print arrangements as follow:

  1. Number of MFDs (Multi-functional devices) & photocopiers at NHS Scotland
  2. Name of incumbent
  3. Start/end date of contract
  4. Details of any extension options
  5. Is this a managed service
  6. What framework used
  7. Number of regular/desktop printers (in addition to above)
  8. Is there a support contract on above, if yes state start/end date
  9. What print software does NHS Scotland run
  10. Who supplies your outsourced print requirements
  11. Start/end date of contract
  12. Name of person responsible for print at NHS Scotland

Response

Freedom of Information Reference: FOI-2022-000010 - Details on contract covering reprographics & print arrangements I refer to your freedom of information request which we received on 06 January 2022 requesting the following information.

I can advise you that we have now completed the search of our records and can provide you with the following information:

I would be grateful if you would provide details of your current contract covering reprographics/print arrangements as follows:

  1. Number of MFDs (Multi-functional devices) & photocopiers at NHS Scotland

The quantity of MFDs within NHS Scotland as of 30 September 2021 is 6198.

  1. Name of incumbent

Ricoh UK Ltd

  1. Start/end date of contract

1 October 2018 – 30 September 2022.

  1. Details of any extension options

Originally 2 x 12-month extension options. One has been awarded therefore 1 x 12-month extension still available.

  1. Is this a managed service?

Yes.

  1. What framework used.

Mini competition from the Scottish Procurement framework for Office Equipment Reference SP-16-013.

  1. Number of regular/desktop printers (in addition to above).

This information is not held centrally.

  1. Is there a support contract on above, if yes state start/end date?

Support is inclusive of supply of the devices.

  1. What print software does NHS Scotland run?

Equitrac, follow me print software is currently used throughout NHS Scotland.

  1. Who supplies your outsourced print requirements?

Two Scottish Procurement CAT A print framework exists for all external print requirements. Publishing, Print, Design and Associated Services (PPDAS) (2018). Reference: SP-17-028.
Print and Associated Services (2019) Reference SP-18-001.

  1. Start/end date of contract

Publishing, Print, Design and Associated Services (PPDAS) (2018). Reference: SP-17-028 – 1st Oct 2018 to 30th Sept 2023 + 2 x 12-month optional extension periods. Print and Associated Services (2019) Reference SP-18-001 – 1st April 2019 – 31st March 2022 + 2 x 12-month optional extension periods 12. Name of person responsible for print at NHS Scotland

The national CAT A contracts are managed by Scottish Procurement. Print is managed locally at each Health Board in Scotland and a central register of these names, departments, roles is not held.

I trust you will find the information of assistance and if you require any further information please do not hesitate to contact us.

If you are unhappy with any aspect of how we have dealt with your request you can make representations to us asking us to review the handling of your request.

If you require any further information please contact Associate Director Information Security & Governance, within 40 working days of the date of this correspondence.

Contact

Address

NHS National Services Scotland
Headquarters
Gyle Square
1 South Gyle Crescent
Edinburgh
EH12 9EB

If after a review you are still unhappy, you also have the right to apply to the Scottish Information Commissioner, who can be contacted at Kinburn Castle, St Andrews, Fife, KY16 9DS, or via their application form.

National Services Scotland (NSS) is committed to publishing all information released in response to Freedom of Information requests. You can view all FOI responses within our FOI Publications repository.