Professional Electronic Commerce Online System (PECOS)

What is PECOS P2P?

PECOS P2P (Purchase to Pay) is a digital procurement platform provided by Elcom, designed to integrate, streamline and automate the end-to-end purchasing process. It supports organisations in managing requisitions, purchase orders, goods receipts and invoices within a single, controlled system, improving visibility and efficiency across the procurement lifecycle.

Use of PECOS P2P within NHS Scotland

Across NHS Scotland, PECOS P2P is used in hospitals, clinics and corporate services to support the purchase of goods and services required for day-to-day operations. Authorised users can raise and approve requisitions, place purchase orders, and receipt deliveries through structured workflows that maintain a full audit trail of procurement activity.

The system supports compliance with NHS Scotland procurement policies and public sector regulations by enforcing configurable approval routes and business rules, helping organisations maintain governance and accountability across all purchasing activity.

Key Capabilities

PECOS P2P provides a comprehensive set of procurement capabilities that support both operational and governance requirements, including:

• Creation and approval of purchase requisitions and purchase orders
• Management of supplier catalogue and non-catalogue (free text) ordering
• Electronic goods receipting for invoice matching
• Flexible workflows and approval rules aligned to organisational policies
• Capture and reporting of procurement data to support spend visibility and analysis.

The platform is web based and can be accessed through desktop and mobile devices, supporting users to manage procurement activity wherever it is required.

System Integration

PECOS P2P is designed to integrate with existing organisational systems, supporting joined up procurement and finance processes. Integration capabilities include:

• Finance systems, enabling automated invoice processing and reconciliation
• Inventory management systems, supporting accurate stock and goods receipt information
• Supplier systems and catalogues, providing access to approved goods and services
• Daily data extracts to on-premise data warehouse enabling insight into spend, compliance and supplier performance using reporting and analytics tools.**

These integrations help reduce manual data entry, improve data accuracy and support end to end process automation.

Benefits

By digitising and automating purchase to pay processes, PECOS P2P supports a range of organisational benefits, including:

• Improved efficiency through the reduction of paper based and manual processes
• Greater transparency and auditability via real-time visibility of procurement activity
• Improved cost control through better spend visibility and governance
• Regulatory and policy compliance supported by structured workflows and controls
• Secure, role-based access ensuring users can only perform activities appropriate to their role.

Summary

PECOS P2P plays a critical role in enabling efficient, compliant and transparent procurement across NHS Scotland. By combining structured purchase to pay processes with integration to finance, inventory and supplier systems, the platform helps organisations achieve better control over spend while maintaining robust governance arrangements.

For further information about the PECOS P2P platform and its capabilities, visit the Elcom website: PECOS P2P – Elcom