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FOI release

FOI – 2023-000192 - Scottish Asset Database (HTML)

Published on 22 June 2023

Date received – 05 June 2023 | Date responded – 22 June 2023


I am looking for information on the footprint of Scottish health boards and their expenditure on managing medical records, combined with the real estate taken up by medical records.

In England this information is pulled together under the ePIMS Asset Database and I wondered if you were aware of anything similar for Scotland?


Under Section 17 of the Freedom of Information Scotland Act, 2002 (FOISA) an organisation does not have to provide any information if it does not hold that information. NHS National Services Scotland (NSS) does not hold any information in relation to Scottish Health boards expenditure with regards to medical records within the national Estates & Asset Management System (EAMS). The individual Health Boards (HB’S) may be able to provide you with this information and they can be contacted at the email addresses below.

Please find attached Appendix 1 – Scottish Asset Database, which is an extract from the national Estates & Asset Management System (EAMS). This will provide you with the real estate taken up by medical records throughout NHS Scotland. Please note the following caveat regarding this data; it is the responsibility of the individual HB’s to update this system with their data, therefore, this may be out-of-date.

If you wish to contact the individual HB’s to make a request for further information, you can do so at the following email addresses:

I trust you will find the information of assistance and if you require any further information, please do not hesitate to contact us.

If you are unhappy with any aspect of how we have dealt with your request, you can make representations to us asking us to review the handling of your request.

If you require any further information, please contact Head of Information and Cyber Security, Digital and Security within 40 working days of the date of this correspondence.



NHS National Services Scotland
Gyle Square
1 South Gyle Crescent
EH12 9EB

If after a review you are still unhappy, you also have the right to apply to the Scottish Information Commissioner, who can be contacted at Kinburn Castle, St Andrews, Fife, KY16 9DS, or via their application form.

National Services Scotland (NSS) is committed to publishing all information released in response to Freedom of Information requests. You can view all FOI responses within our FOI Publications repository.